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Incident Reporting Software

Our Incident Reporting Software and free mobile app empowers your workforce to quickly report observations, hazards, near misses, accidents, and injuries in just seconds. Stay ahead of risks by turning employee-generated incident data into proactive risk management.

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Incident Management and Reporting Software

Report all incident types in real time

With our user-friendly Incident Reporting Software and intuitive mobile app, your workforce can digitally capture and report any safety, health, environmental, or quality event in real time, from any location.

Automated notifications for high-priority incidents and the ability to instantly create, assign and track actions ensure remediation, investigations, and root cause analysis can begin without delay.

Easily monitor the progress of investigations and follow corrective or preventative actions through to completion.

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Benefits

Choose the types of events you want to report

Choose the types of events you want to report

Engage employees with our free mobile app

Engage employees with our free mobile app

Assign and track corrective actions

Assign and track corrective actions

Communicate effectively by closing the feedback loop

Communicate effectively by closing the feedback loop

Improve your incident response time

With our Incident Reporting Software, it’s quick and simple for anyone in your organisation to report an observation, hazard, near miss, accident, or injury.

Never miss a report again. Instant email alerts and SMS notifications for major incidents, lost time, and RIDDOR-reportable events eliminate the need for manual, time-consuming searches.

Respond faster and carry out effective root cause analysis (RCA) to identify underlying issues and prevent recurrence. Assign corrective and preventive actions (CAPAs) to the right team members to quickly mitigate further risk.

Track the status of investigations and CAPAs in real time, all the way through to resolution.

High priority incident report notification
Reporting the location of an incident or accident via a mobile phone

Report incident events from anywhere, on any device

Access our Incident Reporting Software from a computer, tablet, or mobile device – anywhere, anytime. Reports can even be captured offline, with data stored on the device until a connection is available. Unique QR code reporting is also supported, ensuring every incident can be logged with ease.

With a simple one-time login, employees and supply chain partners can easily report hazards, near misses, or accidents, and upload photographic evidence with GPS tagging for added context.

Pre-defined pick lists – such as hazard types and common causes – help standardise data entry, while speech-to-text makes reporting faster and more engaging for frontline workers.

Demonstrate regulatory compliance

Gain a centralised view of all logged incidents for reporting to your board and external regulators such as the HSE.

Reduce the risk of legal action, costly fines, and reputational damage with accurate, up-to-date records and a complete digital audit trail of incident investigations.

Our Incident Reporting Software, together with Safety Intelligence Dashboards, empowers you to visualise safety data in real time, segmented by company, site, or department, and clearly demonstrate the impact of your safety initiatives in reducing accidents and lost time injuries (LTIs) in the workplace.

Online incident reporting and accident reporting software
Incident reporting dashboard

Monitor and measure performance

Track KPIs, spot trends, and take proactive steps to address areas needing improvement. Use data-driven insights to learn from past incidents and prevent future occurrences.

Drive a proactive safety culture by sharing real-time data and key learnings with your board, health and safety teams, and colleagues – supporting a seamless, end-to-end incident management lifecycle.

Build a strong safety culture

Our Incident Reporting Software promotes psychological safety in the workplace, giving individuals the confidence to share feedback and be actively involved in safety efforts. Reporting is quick and easy, actions can be assigned in real-time, and a ‘feedback to reporter’ tool improves communication across all levels.

In an organisation where employees feel ‘psychologically safe’, proactive risk management becomes much easier, leading to significantly improved safety outcomes.

Go paperless

Digitally reporting incidents reduces your organisation’s reliance on paper. This saves time, engages frontline workers and minimises the chance of human error.

It also improves the organisation and retrieval of records by keeping everything in one central location, as well as enhancing your organisation’s environmental and sustainability credentials.

What our customers say

"Notify the online reporting app is a user-friendly way for front line and office support colleagues to report accidents / incidents directly from their mobile device or office workstation which allows them to proactively contribute to a safer work environment. Its intuitive interface guides users step-by-step through the reporting process. I therefore highly recommend the Notify accident / incident online reporting system as it really helps to streamline the accident / incident reporting process for both individuals and companies."

Sarah Linnell, Group Compliance and Quality Manager

Regional water authority logo

"We have almost completely eliminated paper forms from our safety processes since implementing Notify and found new ways to communicate near misses and injuries to staff. We have increased our near miss reporting by over 300% since rolling out the app to field staff. We could probably state 5-10% reduction in staff time on manual processes."

Amanda Schenkle, Manager of Environmental Health, Safety and Risk

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Aceleron logo

"Notify has transformed our approach to health and safety at Aceleron. With its unified reporting solution, we have seen a 10x increase in near misses reported, allowing us to make minor improvements and reduce the likelihood of accidents.”

Barrie Diffin, Director of Operations

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wolseley logo

"The rich data provided by our Incident Reporting Software, Notify, has given Wolseley unprecedented insight into our safety culture, allowing us to identify trends, address risks, and continuously improve safety across the organisation.”

Matthew Hardy, Health and Safety Manager

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Featured resources

Budgets eBook

How to build a bullet proof budget

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Near miss ebook cover

Near Miss Reporting eBook

Prevent accidents with near miss reporting

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Safety Culture eBook

Safety Culture eBook

How to initiate a cultural transformation

Read more

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Book a demo

Ready to reduce accidents, drive a positive safety culture and effectively manage your proactive and reactive safety approach? Book your free, no-obligation incident reporting software demonstration to see how Notify can help your people be safer, healthier and more productive at work.

Incident Tracker Dashboard

FAQs

Incident reporting software – sometimes called incident management software – is a tool that organisations use to digitally log all types of incidents, including observations, hazards, near misses, accidents, and injuries.

Once logged, these incidents can be investigated to help prevent the same or similar events from occurring in the future.

Incident management software helps organisations to promote a culture of proactive risk management for improved safety outcomes.

Visit our blog for more detailed information on what incident reporting software is.

Finding the best incident reporting software depends on your organisation’s specific requirements. However, several key features are typically found with strong incident management systems:

  • Ability to work online and offline across a variety of device types
  • Option to attach photo evidence and GPS data to reports
  • Tools to assign and track investigation actions
  • Safety intelligence dashboards to visualise and analyse data

A quick demo can help you decide if the software suits your needs. You’ll be able to see exactly how it works and can ask anything you’re not sure about.

Not all workplace incidents need to be reported to official authorities, but as best practice, all incidents should be recorded internally. Ensuring incidents are logged internally allows organisations to identify hazards and implement preventative measures.

In Great Britain, RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) sets out the requirements for reporting serious incidents. These include accidents that cause death, serious injuries, certain industrial diseases, and specified ‘dangerous occurrences.’ If an incident at work falls into one of the RIDDOR categories it must be reported to the HSE.

If you foster a safety culture where employees report all incidents internally – including observations, hazards, near misses, accidents, and injuries – you demonstrate that you value the health and safety of your workforce. Providing a simple, quick, and easy-to-use incident reporting tool will encourage adoption across your workforce.