Notify vs EcoOnline: which EHS software is best for your organisation?

Which is better, Notify or EcoOnline?

If you want practical, easy-to-use health and safety software that unifies incidents, audits, risk assessments, method statements, and actions across multiple sites, Notify is likely the better fit. If chemical safety (COSHH and safety data sheets) or permit to work is your main priority, EcoOnline is likely the stronger choice. Our EHS software comparison below covers the details, from features and pricing to G2 reviews.

What is the difference between Notify and EcoOnline?

The main difference is how each platform was built. Notify is a modular health and safety platform, with all its data held in one central system. EcoOnline is a broad EHS suite, built largely by acquiring other products and selling them under one brand.

EcoOnline started out in chemical safety, and its acquisitions have given it real breadth. Its suite now also covers permit to work, lone worker protection, emergency response, asset inspection, and core EHS. Because these began as separate products, parts of the suite still work in different ways. EcoOnline runs several separate mobile apps (including EcoOnline EHS, eCompliance, Field iD, and StaySafe), and its modules are priced on different bases.

Notify focuses on the core of day-to-day safety management: incidents, audits and inspections, risk assessments, method statements (RAMS), actions, documents, and safety intelligence. Organisations choose the modules they need, and every module feeds that central system, so incidents, actions, and trends can be seen together. Frontline teams can use two mobile apps: one for incident reporting and one for audits and inspections.

In practice:

• Notify suits organisations that want practical, easy-to-use core H&S management that frontline teams, contractors, and managers will use every day.
• EcoOnline suits organisations that need specialist depth in chemicals, permits, or lone working, and want those tools from a single vendor.

Where does Notify outperform EcoOnline?

Notify outperforms EcoOnline on ease of use, platform unity, action assignment, method statements, multi-site risk assessment management, implementation time, and service level agreements. It also scores higher than EcoOnline in every rating category in G2’s side-by-side comparison.

Easy to use for everyone, from the frontline to the safety team

Notify is designed to be simple for everyone who uses it, not just frontline workers. Workers can report a hazard or near miss in seconds, while safety managers and supervisors can run investigations, audits, and actions from one place. On G2, Notify scores 9.4 for ease of use, 9.1 for ease of setup, and 8.9 for ease of admin, compared with EcoOnline’s 8.8, 8.3, and 8.5 scores, respectively.

For example, Menzies Distribution Solutions chose Notify because they wanted a system ‘that everyone could use – from the cleaner to the CEO’ (Robin Dearden, Head of Quality and ESG at Menzies Distribution Solutions). Within a year of rolling out Notify, the business saw safety observations rise by 60%, with a wider mix of employees reporting.

One central system for all your safety data

Notify is modular, so you only buy what you need, but every module feeds one central system. Incidents, audits, risk assessments, method statements, actions, and documents all sit in the same place, so trends and actions connect across the whole system.

EcoOnline’s breadth comes from acquired products that still run as separate apps with different pricing models. For safety leaders, that can mean more apps, more admin, and more effort to see the full picture.

Actions can be assigned to anyone

In EcoOnline, actions can only be assigned to people with an account. With Notify, actions can be assigned to unlicensed users, including people outside your organisation, such as contractors and suppliers. That keeps corrective actions moving without buying extra licences or chasing by email or phone.

A dedicated method statements module

In EcoOnline, method statements sit inside the ePermits module, as documents attached to a permit. Notify has a dedicated Method Statements (RAMS) module, so organisations can create, manage, and share method statements without any workarounds.

Built-in RAG ratings for audits

Notify includes RAG (red, amber, green) ratings in audits and inspections as standard. In EcoOnline, RAG-style results are set up and maintained manually through scoring thresholds.

Risk assessments managed across multiple sites

Notify is designed to help safety teams run risk assessment programmes across multiple sites. You can assign templates to sites with deadlines, set which assessments each site must hold, set read-by dates, and see at a glance which sites are falling behind. EcoOnline’s risk assessment module is strong at the assessment itself, but we couldn’t find these site-level programme management features in its published material. If they matter to you, ask to see them in a demo.

A structured implementation in six to eight weeks

Notify implementations typically take six to eight weeks from kick-off to go-live (depending on scope), for mid-market and large organisations alike. Projects follow five stages with three fixed milestones to help drive momentum. Notify does the configuration heavy lifting, trains your key users to train their teams, and supports enterprise rollouts with up to three months of hypercare. G2 reviewers report an average implementation time of two months for Notify, compared with three months for EcoOnline.

A service level agreement with real remedies

Notify offers customers a service level agreement (SLA), with uptime commitments backed by service credits if they aren’t met. Your exact terms are confirmed in your service agreement. EcoOnline does not offer a formal SLA. It works to an internal uptime target instead, and presents this as a way of keeping prices down. That’s a reasonable trade for many customers. But if you have uptime obligations to your own clients, it’s worth knowing there’s a remedy behind the promise.

Where are Notify and EcoOnline similar?

Both support offline working

Notify’s incident reporting and audits apps both work offline, with data syncing automatically once a connection is restored. EcoOnline’s audits and Field iD apps also work offline.

Both offer strong incident management

Both platforms support quick incident and near miss reporting, including a mobile app, QR code access, structured investigation workflows, and root cause analysis. On both, anyone can report an incident without a licence, while other modules require a login.

Both support audits and inspections on mobile

Both platforms offer configurable audit checklists, scoring, scheduling with reminders, and mobile completion in the field, including offline. That means inspections are carried out consistently across every site, results are captured on the spot rather than written up later, and scheduled checks are far less likely to be missed. Both also let you shape audits around your own process, whether internal checks, client audits, or ISO inspections.

Both support multi-site organisations

Both platforms let you structure your organisation by site, region, or business unit, so safety data can be reported locally and rolled up centrally.

Both offer similar document management capabilities

Notify and EcoOnline each let you store, control, and share key H&S documents in one place. Version history and approval workflows ensure teams always work from the latest approved version, and a full audit trail makes it easier to evidence compliance with standards such as ISO 45001.

Both support multilingual workforces

Both platforms support teams working in different languages. EcoOnline translates its interface into more than 90 languages through integrated Google Translate, although content people write, such as risk assessments and audits, still has to be written separately in each language. Notify supports a multilingual environment too, with automated translation covering both the interface and the text people write in the app.

Where does EcoOnline outperform Notify?

A balanced comparison should recognise where EcoOnline has genuine strengths.

Chemical safety and COSHH

Chemical safety is EcoOnline’s original business and its clearest strength. It offers between 750,000 and 900,000 pre-written COSHH assessments, a large chemical documentation database, a substitution engine that suggests safer alternatives, and SDS translation into more than 80 languages. Its Smart Extraction feature reads a PDF safety data sheet and fills in key sections automatically. If chemicals are your central risk, EcoOnline is hard to beat.

Permit to work

EcoOnline’s ePermits module flags simultaneous operations, so two high-risk jobs booked into the same place at the same time are highlighted. It can also block permit approval if a contractor’s competencies or insurance have expired. Notify does not currently offer a permit-to-work module.

Broader specialist modules

EcoOnline’s suite covers areas outside Notify’s core, including lone worker protection (StaySafe), emergency and crisis response (D4H), RFID and barcode asset inspection with offline working (Field iD), and ESG reporting.

Integrations

EcoOnline currently offers a wider range of direct integrations, including Zapier, HR systems such as BambooHR and PeopleHR, SharePoint and Teams, and ISNetworld for contractor accreditation. Note that integrations are chargeable add-ons, priced on application.

How does Notify pricing compare to EcoOnline pricing?

Notify prices by licences and modules. EcoOnline prices each module separately, often with its own annual fee.

How is Notify priced?

Notify pricing is based on the number of licences required and the modules selected. A business might start with Incident Management, Audits, and Actions, then add Risk Assessments, Method Statements, and Document Management as its needs develop.

How is EcoOnline priced?

EcoOnline uses quote-based pricing and does not publish prices on its website. Its 2024 UK G-Cloud listing gives a useful guide:

Source: EcoOnline 2024 G-Cloud listing. Prices may have changed, so check with EcoOnline for a current quote.

Its core H&S module is priced on concurrent users (average active users, with short spikes ignored), and reviewers note that adding sites doesn’t add cost.

As a guide, a mid-market organisation running a few EcoOnline modules can expect to pay around £10,000 to £20,000 a year, with larger deployments from £20,000 to £50,000 or more.

When budgeting, it helps to know that each EcoOnline module is priced separately, usually with its own annual fee, and chemical safety pricing is based on the number of substances you manage, which means contracts may need adjusting as your substance list changes.

Which pricing model is better?

It depends on what you need. Both platforms let you choose the modules you need, but they charge for them differently. With Notify, every module is priced the same way, based on licences and modules, so it’s easy to predict what adding a module will cost. EcoOnline prices each module on its own terms, and different modules use different pricing models. If you mainly need core H&S modules, Notify is likely to offer better value. If you need EcoOnline’s specialist chemical, permit-to-work, or lone worker modules, its pricing may well be worth it.

When comparing quotes, ask:

• Is there an implementation or setup fee for each module?
• Will we need paid consultancy to configure the system?
• Will frontline workers and contractors need licences?
• What will it cost to add modules or users later?
• Are integrations and test environments included or extra?
• Is there a formal service level agreement (SLA)?

How do Notify and EcoOnline compare on G2?

Source: G2, October 2026. Category ratings are out of 10.

Notify has the higher G2 rating, at 4.9 out of 5 compared with EcoOnline’s 4.3 out of 5, and scores higher in every category on G2’s side-by-side comparison, including ease of use, quality of support, and meeting requirements.

What Notify users say

Notify users consistently praise its ease of use and excellent customer support, which contribute to a smooth implementation and high engagement among staff. The platform’s flexibility allows organisations to tailor it to their needs, improving incident reporting and data management. On G2, Notify scores 9.9 out of 10 for quality of support. Some users note that certain aspects of the system are fixed. Read more customer reviews.

What EcoOnline users say

EcoOnline users note its ease of use and centralised safety management, which simplifies inspections, incident reporting, and compliance tracking. The intuitive interface and quick access to data improve efficiency and accountability across teams.

Two themes come up in less positive reviews on G2:

Limited customisation. Some users find configuration restrictive. One reviewer wrote: “At times, the system can feel a bit restrictive. Some configuration changes or updates that seem like they should be admin-controlled require additional support involvement.”

Reporting that takes time to set up. Some users find custom reports and dashboards hard to configure. One reviewer wrote: “Reporting and advanced analytics are powerful, but certain custom calculations and data views can be difficult to set up, and there are limitations when it comes to mass updates or report customization.” Another noted: “Certain reports or dashboards also take time to configure optimally, and additional guidance or in-platform tips would help users unlock more advanced functionality faster.”

Source: EcoOnline reviews on G2. G2 ratings as of October 2026.

Notify vs EcoOnline at a glance

Which EHS software is best?

The best EHS software for your organisation depends on your biggest risks and how your teams work. Notify is best for practical, unified H&S management across sites. EcoOnline is best where chemical safety or permit to work is the priority.

Choose Notify if you need:

• Software that’s easy to use for everyone, from frontline workers to safety managers and supervisors
• The flexibility to choose the modules you need, from incidents and audits to risk assessments, method statements, actions, and documents, and add more as you grow
• All your safety data in one central system, whichever modules you use
• Implementation in six to eight weeks (depending on scope)
• Actions you can assign to contractors and external users
• A service level agreement backed by service credits, plus dedicated customer success support
• Fewer apps, less admin, and less effort to see the full picture

Notify works well for SME to enterprise businesses in medium- to high-risk industries such as manufacturing, construction, transport and logistics, and more.

Notify has helped organisations achieve measurable results, including a 40% reduction in lost time accidents, a 75% reduction in manual handling incidents, and a 300% increase in near miss reports.

Choose EcoOnline if you need:

• Specialist chemical safety, COSHH, and SDS management at scale
• A permit-to-work system with clash detection and contractor checks
• Lone worker, emergency response, or RFID asset inspection modules
• A wide range of pre-built dashboards and integrations

Final thoughts

When comparing Notify vs EcoOnline, these questions can help guide your decision:

• What are our biggest risks: chemicals and permits, or day-to-day incidents, audits, and risk assessments?
• Will our frontline teams and contractors actually use the system?
• How many separate apps and logins will our people need?
• Can we assign actions to people without a licence?
• Does the mobile app work offline where we need it?
• What will it cost to add modules, users, or sites later?

EcoOnline is a wide-ranging EHS suite, particularly suited to organisations whose priority is chemical safety or permit to work. But for many organisations, a modular platform with one central system that teams adopt quickly delivers more value day to day. Notify offers a practical balance of capability, usability, and frontline adoption.

If you’re exploring health and safety software and want to see how Notify can help you improve engagement, increase visibility, and proactively reduce risk, book a demo or try it for free.