The best health and safety software 2026

H&S software allows you to manage, monitor, and improve health and safety across your organisation, through the following:

More accurate data – It enables you to capture consistent, accurate data on the go and in real time, reducing the risk of human error or misplaced information. With immediate access to up-to-date safety information, you can respond quickly and effectively to incidents, uncover trends, and prioritise improvement initiatives.

Centralised operations – The software provides a central repository for all safety-related data, making valuable insights easily visible and shareable across departments. This helps foster a culture of transparency and proactive risk management.

Streamlines safety management – By automating routine administrative tasks, health and safety software frees up your time to focus on strategic safety improvements rather than manual record-keeping.

Provides an audit trail – It also creates an accessible digital audit trail for all health and safety activities, supporting compliance with standards such as ISO 45001 and ISO 9001.

Improves engagement – Mobile app capabilities can significantly enhance employee engagement and collaboration in workplace safety efforts, particularly for frontline and field-based teams.

Planet friendly – Moving to a digital platform can lead to a substantial reduction in paper usage, supporting wider environmental and sustainability goals.

If your current software provider isn’t working for your organisation, it creates risk.

If incidents, inspections, or risk assessments aren’t captured properly, you can’t prove you’re meeting your legal duties. Clunky systems can mean people stop using them or rely on workarounds, which leads to under-reporting, slow follow-up, and hazards lingering longer than they should. The data you end up with is incomplete, inconsistent, or inaccurate, which increases the likelihood and severity of incidents. Incidents cost money directly (e.g., downtime, insurance claims) and indirectly (e.g., productivity loss, staff turnover, retraining). That’s why it’s so important to have health and safety software that genuinely works for you.

If you’re looking for a new software provider, get in touch with Notify to see how we can help. Our simple, easy-to-use software has empowered organisations to achieve results such as a 25% reduction in lost time injuries, a 10x increase in employee engagement, and time savings of 30%. We can schedule an interactive demo to walk you through how the software works and answer any questions you may have.

Yes – health and safety software is an excellent way to manage and strengthen your compliance requirements.

It helps organisations move away from error-prone, paper-based processes, and into a centralised, digital, and fully auditable environment.

Core safety procedures such as incident reporting, risk assessments, audits, and inspections can be standardised and streamlined, ensuring consistency across sites and teams. The ability to link documents and track which employees have read and acknowledged key information creates a comprehensive digital audit trail.

Health and safety software also provides automated alerts and notifications to responsible individuals, helping ensure no critical compliance deadline is missed. Clear visibility of tasks, owners, due dates, and status makes it easier to maintain accountability.

Centrally storing and retrieving key health and safety documents – including policies, reports, risk assessments, audits, and investigations – eliminates the risk of lost paperwork or outdated versions being used.

Plus, with accurate, real-time data all in one place, organisations can identify issues earlier and implement corrective and preventive actions before they escalate.

There’s no single, all-encompassing ‘best’ safety management software to suit every organisation. The right choice depends on your priorities, the complexity of your operations, and how easily your teams can adopt the system.

The top-rated platforms typically support core workflows such as incident reporting, audits and inspections, risk assessments, action tracking, and document control.

Notify Technology is highly rated on G2 for its ease of use and strong customer support, with many organisations reporting tangible improvements in safety performance – including reductions in LTAs, LTIRs and RIDDOR-reportable incidents, alongside increases in near-miss reports and safety observations.

The best health and safety software should include features that help you record, monitor, and act on key safety information – all from one central location.

It should be easy to use, accessible across devices (e.g., laptop, tablet, smartphone), and able to work both online and offline.

Core features to look for include:

Incident Management – Allows employees to report observations, hazards, near misses, accidents, and injuries in seconds.

Audits and Inspections – Create, assign, and manage audits, inspections, and checklists, with scheduling and reminders.

Risk Assessments – Create, share, and update risk assessments across the organisation.

Method Statements – Build, manage, and distribute method statements and RAMS documents.

Action Tracking – Assign corrective and preventive actions and monitor progress through to completion in real time.

Safety Intelligence – Access centralised, visual dashboards to monitor trends, analyse performance, and drive improvement.

Document Management – Upload, store, share, and control versioning of all H&S documents.

Additional features that can significantly enhance your safety management include:

AI Capabilities – Automate admin-heavy tasks and improve consistency with AI-generated summaries, safety briefings, toolbox talks, and more.

Translation Tools – The ability to translate text supports a stronger, more inclusive safety culture across your organisation, particularly if you have a multi-lingual workforce.

H&S software providers differ significantly depending on their level of specialisation and the types of organisations they are designed to support.

Some platforms are built for large, high-risk organisations, offering advanced capabilities such as Control of Work or Chemical Management. Others are designed for medium-sized organisations with general safety requirements, focusing on core functions like Incident Management, Risk Assessments, and Audits. There are also platforms created specifically to support remote workers, offering features such as lone-worker monitoring and check-in tools.

Some providers offer all-in-one, integrated SHEQ suites, while others provide best-of-breed or modular solutions that focus on doing one or two key functions very well.

Another major difference is who the software is designed for. Some systems are built primarily for management or compliance teams, which can make the interface complex for everyday users. Others prioritise the frontline experience, providing simple forms, intuitive workflows, camera integration, and fast mobile reporting to improve engagement – and increase reporting volumes.

Finally, price varies between platforms depending on the breadth of features, level of configurability, and whether modules are sold individually or as part of a wider suite.

The cost of EHS software varies widely between platforms and depends on factors such as the features you need and the number of users who require access.

EHS software is rarely offered at a fixed price. Most providers use a subscription model with monthly or annual plans that increase in cost as additional modules or capabilities are added.

In terms of user numbers, many vendors distinguish between full users (with higher levels of access and a higher cost) and frontline or limited users, which are often available in bulk tiers.

Pricing is based on the specific needs of your organisation. You’ll typically choose the modules you require, how many people need access, and any customisation needed to tailor the solution to your processes.

Generally, the more features and functionality you need, the higher the overall cost.

A good first step is to define your software requirements clearly (e.g., ‘We need incident reporting and audits and inspections for 300 employees’) and then request quotes from vendors that align with those needs.

It’s also worth noting that some providers, such as Notify Technology, offer a free version of their incident reporting software, which can be a useful starting point for organisations exploring digital tools.

Getting started with health and safety software is simple, providing you map out your process. You may find it helpful to break it down into five key areas:

1. Foundations and planning

• Conduct a quick audit of your current processes to answer: what’s working, what’s not working, and where the biggest challenges are for your team.
• Consider digital maturity – how comfortable is your team with new software? What training and support are they going to need?
• Set clear success criteria for the new software, and be specific about what you’re trying to achieve. Setting SMART goals is a useful place to start.
• Create a wish list of features for your ideal software solution – consider core features, nice-to-haves, and emerging technologies. Think about whether you want a single all-in-one solution that covers everything, or a best-of-breed approach with separate specialist tools for each part of the process. Build your wish list collaboratively, involving as many key stakeholders as early as possible.

2. Researching and scoping

• When it comes to researching software providers, start by searching online – you can use search engines, comparison sites like G2, or AI tools like ChatGPT.
• Build a shortlist of options and ask for demos. Before the demo call, make sure you prepare a few scenarios from your real-world work processes, and ask about their customer support too.
• After your demos, compare each solution. Build a simple comparison matrix and rate each vendor against your priorities.

3. Stakeholder buy-in and procurement

• The key is to engage the right stakeholders early – and speak their language. Talk to HR about workforce engagement, change management, communication, and training. Speak with IT to show the software is secure, scalable, and easy to support. Finance will want to understand the ROI, key contractual terms, and the impact on business risk. Tailor your approach to each audience to build stronger buy-in.
• There are four key arguments you can use when building a business case – legal (health and safety isn’t optional; it’s a legal requirement), moral (people want to work for organisations that care about their employees), financial (good health and safety software reduces the risk of costly incidents and boosts efficiency), and commercial (safety performance can impact tenders, audits, and investor trust).
• You’ll also need to understand your organisation’s internal procurement process. Work with teams such as Legal, Procurement, and IT to map out the steps. Ask if there’s a template for vendor onboarding or a checklist for SaaS platforms.

4. Implementation

• Bring together people from across your organisation, such as a project lead, IT support, and operational representatives or frontline teams.
• Create a clear timeline and break it into phases: preparation, configuration, testing, training, and full launch.
• Before launch, explain to your teams what’s changing, why it matters, and what’s in it for them.
• Set up support resources from day one – whether that’s a help guide or a direct contact for troubleshooting.
• Review your existing data and decide what needs to be migrated. Focus on workflows: map out your current processes and configure the software to reflect those steps. Test everything before launch by running through real-world example scenarios.

5. Adoption and improvement

• To get your workforce engaged, show your frontline teams how the software helps them.
• Create feedback loops. Share the outcomes of incident reports with the people who raised them. Highlight recent hazards identified or lessons learned to keep safety front of mind.
• Gamification can help too. Try leaderboards or recognition shout-outs to motivate teams.
• Once your system is in use, you can start to measure success – and this starts with clear KPIs. Refer back to the success criteria you defined at the start of the process. What trends are you seeing, and what insights have you gained? Share these insights with your team – showing the positive impact of their efforts reinforces good reporting behaviours, while being transparent about problem areas encourages shared responsibility for improvement.

The time it takes to implement software can vary depending on factors such as the complexity of the setup and the size and structure of the organisation.

Based on G2 user-reported data (correct at the time of publishing), Evotix and EcoOnline typically take around three months to implement, and Vatix around two months. G2 doesn’t currently list implementation timing data for SafetyCulture.

At Notify, we’re proud to offer a quick implementation process that typically takes around two to four weeks. We work alongside your team to make implementation and rollout as efficient as possible, staying open, honest, and transparent at every step.

Yes, a good software provider will provide continuous support after the initial implementation. At Notify, we’re more than just a health and safety software provider; we’re a trusted partner, helping organisations to proactively manage and reduce workplace risk by working alongside them. Our Customer Support Team is available to help, and you’ll be assigned an Account Manager as your main point of contact. We also have a Help Centre full of useful resources that answer common questions.

There are a range of health and safety software options that work well for manufacturing businesses.

Manufacturers face complex health, safety, and compliance challenges – from high-risk machinery and hazardous materials to strict regulatory requirements. The right platform helps you build a proactive safety culture by making it easier to identify hazards early, act quickly, and demonstrate compliance.

Most leading solutions typically include these core capabilities:

• Incident Reporting – enables frontline workers to report safety observations, near misses, and incidents via mobile. You can set up alerts for high-priority incidents to improve response times and assign and track corrective actions through to completion.
• Audits and Inspections – schedule and complete site inspections, plus carry out pre-defined audits and checklists on the go via a mobile app.
• Risk Assessments – create, assign, distribute, and track risk assessments across the business.
• Dashboards and Reporting – provides real-time safety data so you can spot emerging trends and risk patterns across the organisation.

Health and safety software should also provide a complete, auditable trail of actions taken – helping you avoid costly fines, reduce legal exposure, and protect your organisation’s reputation.

Notify Technology provides these core features, plus mobile access, QR code functionality, and offline capability. Its user-friendly design makes it easier for employees at every level to participate in safety, supporting higher reporting rates and more proactive safety observations.

When choosing health and safety software for construction, there are a few key features to look out for:

• Incident reporting – enables frontline teams to log safety observations, near misses, and incidents directly from a mobile device. Look for the ability to upload supporting evidence (photos, notes, and geo-location tags) and to work online or offline. Automated notifications for urgent cases can speed up responses and help assign corrective and preventive actions (CAPAs) that can be tracked through to close-out.
• Audits and inspections – supports both templated and custom checklists that can be built, assigned, and completed via a mobile app—making it easier to standardise inspections across sites and contractors.
• Risk assessments and method statements (RAMS) – helps you create, assign, share, and review risk assessments and method statements consistently across projects and teams. This can support structured safety management and help with ISO 45001 alignment and CDM compliance.
• Document management – provides a single, centralised library with version control, so teams can quickly find and use the latest risk assessments, safe systems of work, permits, and other essential safety documents.
• Dashboards and reporting – delivers real-time visibility of safety performance, helping you spot emerging trends, recurring risk patterns, and areas that need attention across sites.

Notify Technology covers these essentials with an easy-to-use, customisable platform. You can select the modules you need and scale over time, backed by a customer support team that’s available whenever you need help.

Additional features to consider will depend on the nature of your work, but may include AI assistance, training management, contractor management, confined space or working at height modules, plus traffic management and permits integration.

When looking for user-friendly tools, it’s worth assessing features such as:

• Mobile friendliness – software and apps that allow workers to report incidents, hazards, and near misses, complete audits and inspections, and access key information from mobile devices can significantly increase engagement.
• Intuitive interface and simple workflows – for tasks like incident reporting, the process should guide users through just a few clear steps, prompting for the right information to ensure key details are captured.
• Notifications and reminders – functionality that automatically notifies the right people after a high-priority incident helps keep everyone informed. Automated reminders can also prompt teams when documents such as audits and risk assessments are due, supporting ongoing compliance.
• Templates – the ability to create templates for documents you will use again, such as risk assessments and audits, saves time and avoids having to start from scratch each time.
• Visually engaging dashboards – clear dashboards can replace complex reporting, helping teams spot trends and gain insight from safety data without hours of manual analysis.
• Efficient onboarding and customer support – strong onboarding ensures the system is set up correctly, and teams can start using it quickly. Reliable support reduces confusion and frustration, keeps work moving, and builds confidence in the tool.

Notify Technology includes these key features and is highly rated for its ease of use, with many users reporting increased employee engagement in safety reporting. For example, Menzies Distribution Solutions saw a 60% year-on-year increase in safety observations logged after switching to Notify. Similarly, in the first six months of using Notify, Stadler Rail UK saw an 87% increase in close call and near miss reports.