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Document Management Software

Our simple, secure Document Management Software makes it easy to upload, store, share, and access your health and safety documentation - all from one central location.

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Support compliance with ISO 45001, ISO 14001, and ISO 9001

Digitalise and organise all your health and safety policies, processes, and procedures in one place. This simplifies document retrieval and ensures that the most current versions are always accessible – helping you maintain compliance with ISO 45001, ISO 14001, and ISO 9001.

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Benefits

Easily manage document access

Easily manage document access

Quickly find the documents you need

Quickly find the documents you need

Access all safety documents in one place

Access all safety documents in one place

Support compliance with ISO 45001, ISO 14001, and ISO 9001 

Support compliance with ISO 45001, ISO 14001, and ISO 9001 

Find the documents
you need - fast

No more endless searching through filing cabinets, chaotic folders, or multiple systems to locate that crucial inspection report or safety policy. With our Document Management Software, you can easily upload and organise your files, making it simple for you and your employees to quickly access the right safety information whenever it’s needed.

Document management software
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Always access the
latest versions

You’re about to carry out a site-specific induction and need the most up-to-date Safe System of Work. Is there a hard copy? Is it on SharePoint? Is it really the latest version? With our Document Control and Management Software, you don’t have to waste time worrying about these questions. Instantly access the current version of any document and continue your activity without delay.

You can also assign document owners and manage permissions, ensuring that confidential information is only seen by the right people.

Assurance that safety documents have been read and understood

Empower your team with instant access to essential safety documentation anytime, anywhere – whether online or offline.

Our Document Management Software means users can easily review the documents assigned to them and confirm their understanding with a simple digital sign-off. Every read-and-sign action is tracked, giving you a real-time view of compliance activity. This means greater transparency, increased accountability, and a digital audit trail that supports both regulatory requirements and your peace of mind.

No more chasing signatures or wondering who’s read what. Gain confidence that your safety documentation isn’t just filed away; it’s understood.

Streamline compliance with up-to-date documents 

Have confidence in your compliance requirements with proactive safety documentation reminders that help you manage updates when needed. Set up daily or weekly email alerts to track due or overdue documents, ensuring your team and contractors always have access to the latest safety procedures and policies. By reducing the risk of missed updates, you safeguard your organisation against compliance gaps and help maintain a safer workplace.

Go green with
paperless documents

Adopt a more sustainable way of managing your health and safety documents with a digital Document Control and Management System. Reduce the number of paper copies you print – or go completely paperless. Either way, you’ll be helping to cut waste and reduce your organisation’s environmental footprint.

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Featured resources

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Book a demo

Ready to reduce incidents, drive a positive safety culture and effectively manage your proactive and reactive safety approach? Book your free, no-obligation document management software demonstration to see how Notify can help your people be safer, healthier and more productive at work.

Incident Tracker Dashboard

FAQs

Document management software (sometimes called document control software) is a tool that helps organisations securely store, manage, and track important documents. By keeping files in one centralised digital location, it allows for faster retrieval, ensures version control, supports compliance, and reduces reliance on paper.

This approach is far more efficient than managing health and safety documents on paper, across online folders – or a mix of both.

Document management software is used to simplify and streamline how organisations handle their documents.

Every organisation has countless policies, procedures, and files – from safety protocols to operational guidelines. A document management system provides a centralised location to securely store and retrieve these documents. It helps organisations stay organised and ensures employees can quickly access the most up-to-date versions of files.

In the context of managing health and safety, effective document management software can help support compliance and promote a safer workplace.

The best document management software for your organisation will depend on your specific needs. However, there are some key features that are particularly useful to look for:

  • A platform that allows documents to be uploaded, securely stored, and quickly accessed when needed.
  • Tools that help you meet compliance standards such as ISO 45001, ISO 14001, and ISO 9001.
  • A system that is simple, intuitive, and secure for all employees.

Ultimately, the right tool will be one that makes managing documents easier while ensuring compliance and accessibility.

One of the best ways to see if the software’s a good fit is to book a demo. It’s your chance to explore how it works and get answers to any questions you have.