Health and Safety Software

Health and safety software, also known as EHS (Environment, Health, and Safety) or OSH (Occupational Safety and Health) software, is a cloud-based platform that enables safety professionals and management teams to proactively manage and reduce workplace risks.

It typically includes tools for:

• Conducting risk assessments
• Carrying out audits and inspections
• Reporting incidents, near misses, and observations
• Completing investigations
• Tracking health and safety compliance

Health and safety software often replaces manual, paper-based, and spreadsheet-based processes with a centralised digital system. This allows organisations to monitor and improve workplace safety.

Health and safety software – also known as EHS or OSH software – helps organisations maintain a safe, healthy, and productive workplace for employees, contractors, and the public.

These systems centralise safety processes, making it easier to create and update risk assessments, schedule and complete audits and inspections, report and investigate hazards, near misses, and accidents, track corrective and preventive actions, and store essential safety documentation such as policies and procedures.

Key features include:

• Risk Assessments: Identify, manage, and control workplace risks from a single central location.
• Audit Management: Create, schedule, track, and complete audits and inspections from anywhere, in real time.
• Incident Reporting: Capture, action, report, and analyse data on hazards, near misses, accidents, and injuries.
• Action Tracking: Assign and monitor the progress of corrective and preventive actions until closure.
• Document Management: Maintain a central repository for safety policies, processes, and procedures, with links to relevant risk assessments.
• Data and Analytics: Gain real-time insight into safety performance across the organisation.

The exact features of health and safety software vary between providers. However, the best platforms are built around a set of core capabilities that make safety management simpler, more consistent, and more effective.

Key features to look for include:

• Document Management: Store, organise, and share safety documents with clear version control, ensuring teams always access the latest information.
• Risk Assessments: Create, assign, distribute, and track risk assessments across your organisation to proactively manage workplace hazards.
• Method Statements: Develop and share digital method statements, standard operating procedures (SOPs), and RAMS to define safe systems of work.
• Audits and Inspections: Plan, schedule, and complete audits and site inspections to identify risks early and maintain compliance.
• Incident Reporting: Enable frontline workers to report incidents, near misses, and safety observations via mobile, supported by investigation workflows and root cause analysis.
• Dashboards and Reporting: Access real-time safety data through dashboards to identify trends, monitor performance, and make informed decisions.
• Action Management: Assign, track, and close corrective and preventive actions, ensuring accountability and continuous improvement.

Safety, Health, Environment, and Quality (SHEQ) software allows organisations to effectively manage and control health and safety risks across their business. It also enables organisations to manage their quality processes and keep track of their environmental goals. This can include product quality reporting or conducting environmental inspections, for example.

The best safety management software combines useful features, customisability, and ease of use.

Key features to consider include: Risk Assessments, Audit Management, Incident Reporting, Action Tracking, and Document Management.

Mobile-friendly software encourages employees to engage in safety reporting from anywhere.

Customisation options allow organisations to tailor the system to their specific business needs or industry requirements.

A strong health and safety software platform also enables safety professionals to quickly identify and analyse trends in data. This helps leaders prioritise improvement initiatives and implement corrective or preventive actions before a more serious incident occurs.

Notify is a user-friendly platform that digitises safety, health, environment, and quality (SHEQ) management.

Unlike other systems, we offer high levels of customisability and scalability – allowing you to shape the platform around your unique business needs.

We’re proud of our consistently high Net Promoter Scores (NPS) and the fantastic feedback we receive from our customers. Read more about their success stories.

With Notify, you’ll experience compliance without complexity. Our intuitive ‘safety intelligence’ dashboards unlock the full value of your data, giving you a centralised view of safety performance. This means you can monitor key metrics and make faster, smarter decisions that protect employees, contractors, and visitors.

Our software drives proactive risk management, streamlined incident reporting, efficient auditing, and real-time insights that support better decision-making.

Key benefits include:

• Reduced reliance on paper and manual processes
• Stronger employee safety engagement
• Fast, straightforward onboarding

Yes, there are a number of cloud-based H&S software systems that are a great fit for organisations with remote or dispersed workforces. If your team works off-site or in the field, look for platforms with these key capabilities:

• Easy-to-use mobile apps: for field-based teams, it’s essential they can access the platform via a smartphone or tablet. This enables them to complete audits and inspections, and report incidents, near misses, and safety observations in real time.
• Offline functionality: remote teams often work in areas with limited or no signal, so it’s important they can still record information offline and submit it once they’re back online.
• GPS tagging: the ability to add GPS location data (and other contextual details) to reports can provide valuable context and improve follow-up.
• Notifications and alerts: automated alerts for high-priority incidents, plus the ability to create, assign, and track corrective and preventative actions through to completion.
• Document management: a central, document library with version control ensures everyone can access the most up-to-date risk assessments, safe systems of work, and other key safety documents.
• Reporting dashboards: analytics and dashboards help leaders track performance, spot trends, and identify priority areas for action.

Notify Technology is a mobile-friendly platform that offers offline functionality, GPS tagging, notifications and alerts, document management, and reporting dashboards – making it a strong option for organisations with remote workers.