With Notify being used across a range of business sectors in 100 countries, we’re proud that our intelligent software helps cut workplace risk and keeps workers safer and healthier around the world. That’s why we’re excited to announce that this update focuses specifically on catering to those teams overseas!
Explore new features of Notify Cloud Version 6.1
Click on each feature below to see what’s new…
- Notify IM Mobile App
- Notify AI Mobile App
For the full release notes to share with your team, please click here to download the PDF.
Please remember to send us your ideas for functionality you’d like to see across our Notify products by clicking on the ‘Suggest a Feature’ icon within your Notify Help Desk.
Note: If you would like to see Notify supporting more languages, please contact your
account manager or log a Suggest a Feature Request via our Service Desk.
a. My Company Settings > Enabling Multi-Language
We are proud to announce a major new feature to Notify Cloud with the Multi-Language support for Incident Management, Audits and Action Tracking Modules. This also enables you to create and manage Form Templates and supporting settings such as Global Lists, Lists, RAG fields etc and translate them to include different supported languages.
What languages will be supported from this release?
How do I enable Multi-Language in Notify Cloud
You can enable multi-language and choose your supported languages within My Company Settings (Settings > My Company Settings > Edit)
Important: once you have enabled Multi-Language to ON and applied your supported languages, you will not be able to revert to switching this feature to OFF.
b. My User Profile > My Preferred Language
How to setup a user’s Preferred Language
You can set up your users Preferred Language via User Management or My User Profile.
Once you have saved this against the user, this will drive the default language they will create Form Templates, Global Lists and receive email notifications such as Daily and Weekly Digests.
Important: we will still use the default Internet Browser language for Notify Web, and mobile device language on Notify IM & AI Apps for static u/x, label text and statuses.
c. Form Template Management > Enable & Configure Languages
How to set up Form Templates for Multi-Language (Incidents & Audits)
If you have enabled multi-language in My Company Settings, when creating a new form template or editing an existing one, you will be able to see a new section called Language Preferences. This allows you to configure your language requirements on a template-by-template basis.
Master Template – this is the one source of truth template that you can add new sections and questions to.
- The Master Template will always be the Default Form Language for example, in the below screenshot this has been configured as English (United Kingdom).
- Note: You can tell if you are on the Master Template from via Form Settings – Master Template (see screenshot below).
- You will only be able to change Report Preferences such as Scoring, from the Master Template
- You will only be able to add/remove new sections and questions from the Master Template.
- You will be able to override RAG Grade Text, Footer Title, Report Disclaimer and QR Code Poster text on a translated form template.
How to translate a Form Template
Once you’ve setup your Form Template to support multi-language and have added your required sections, questions etc you will be able to see a Translate Form button on the action toolbar at the footer of the screen.
If new sections, questions, or settings are changed on the Master Form Template that requires further translations on the supported language templates, you will note that that Translate Form Button changes to Red.
How to review and override translations on a Form Template
Once translations are complete, you can navigate to your translated form templates by
clicking the View Form Language drop down in the bottom left-hand corner of the screen.
Note: Clicking Translate again on a Form Template will not overwrite any overridden
translations. Please ensure you are happy with the translation before you Publish the template.
Note: You can quickly identify you are on a translated Form Template from the title in
Form settings – Translated Template (see screenshot below).
d. Configuring Global Lists to support multi-Language
How to set up a Global List supporting Multi-Language
When multi-language is configured to On in My Company Settings, when setting up a new or editing an existing Global List, you will be able to see a new Language Preferences section. This allows you to configure your language requirements for each Global List.
Master Global List – when multi-language is set to ON in My Company Settings, will always be the source of truth.
- The Master List will always be based on the Default Language for example, in the
below screenshot this has been configured as English (United Kingdom).
- You will only be able to add/remove or archive the status of a Global List or List
item via the Master Global List.
How to translate Global Lists and List Items
When a Global Lists is saved with Other Required Languages, these are automatically translated for you without the need to click a Translate button. This is also true of when adding new Global List Items, they are automatically translated for you.
How to review and override translations on Global Lists and List Items
From a Global List, you can quickly navigate to your relevant language by selecting the View Language drop down. You can then override any of the translations of the Global List description by clicking Edit, or Manage for the List Items.
2. Notify IM Mobile App
The Notify IM Mobile App (IOS and Android) can now support multi-language Incident Capture forms including settings such as Global Lists, Lists, RAG fields etc. So, for example, you may have Near Miss Incident with the default language in English, but also auto-translate it to include the supported languages (German, Spanish, Dutch and Mongolian).
3. Notify AI Mobile App
The Notify AI Mobile App (IOS and Android) can now support multi-language Audit, Inspection of Checklist Forms including settings such as Global Lists, Lists, RAG fields etc. So, for example, you may have a simple checklist or complete Audit with a default language of English, which can be auto translated to include the supported languages (German, Spanish, Dutch and Mongolian).